Rental property management software for small landlords: a 2026 comparison

Two different markets, not one ranking

These seven products split cleanly into two groups. RentaDiary, BoardHub, and BHouse are built around Philippine boarding houses and small rentals: pesos, GCash and bank-transfer payment proof reviewed by the owner, and per-tenant utility billing. TenantCloud, RentRedi, Landlord Studio, and Landlordy are built for markets, mostly the US, where online rent collection, tenant screening, and bank integrations are available and expected.

Putting all seven into one checkmark table would flatten that difference and make it look like a single contest. It isn't. The table below is a short, honest "best for" summary; the sections after it go deeper by audience.

If you run a Philippine boarding house or small apartment

RentaDiary, BoardHub, and BHouse all expect GCash, Maya, or bank-transfer payments with the owner reviewing proof manually, none process the transfer itself. The differences are in automation and scope: BoardHub automates shared-meter splitting and adds an AI assistant; BHouse automates meter-photo pre-fill and SMS reminders; RentaDiary covers apartments and parking alongside boarding houses and includes in-app lease signatures. See the dedicated boarding house app comparison, RentaDiary vs BoardHub, and RentaDiary vs BHouse for the full breakdown.

If you want online rent collection and tenant screening

TenantCloud and RentRedi both process rent payments directly rather than relying on the tenant to submit proof. TenantCloud's Starter tier (around $25/month, or $15/month paid annually) bundles listings, applications, tenant screening, e-signatures, and maintenance tracking, with unlimited units on every tier. Bank reconciliation and an owner portal are documented as Pro-and-above features. RentRedi's pricing page centers on a single $12/month annual plan with unlimited properties, tenants, and teammates, ACH and card rent collection, TransUnion-based screening, and lease e-signing that syndicates listings to Zillow, Realtor.com, and Trulia. Both are built for markets where these payment rails and screening services operate, which does not include the Philippines.

If you mainly want bookkeeping and tax-ready reports

Landlord Studio leads with accounting rather than tenant communication. Its free "Go" tier covers up to 3 units with income/expense tracking, a mileage tracker, and a receipt scanner, but no bank feeds. Its Pro tier ($15/month, or about $12/month billed annually) adds bank feeds, bank rules, a Xero integration, and over 20 reports exportable as CSV or PDF; Pro Plus ($35/month, or about $28/month annually) raises those limits further. Its pricing page is US-focused, with a separate UK site quoting pounds, so confirm which region's price applies to you before comparing it to the others here.

If you're an individual landlord with one or two units

Landlordy is deliberately narrow: a mobile-only app (iOS and Android, explicitly not available on Windows, Mac, or as a web app) for an individual landlord's own units, not a team or an enterprise portfolio. Its free tier covers 1 property and 1 tenant lease with capped expense and payment records; paid tiers (Mini, Plus, Pro) are priced inside the app itself and vary by country, so there is no single dollar figure to quote here. Core features are rent tracking with balances, invoices and receipts shared by email or messaging, expense tracking with receipt photos, and reminders for payments, expenses, and lease renewals.