RentaDiaryApartment management software
Apartment management software for small buildings and a few doors
See which units are occupied, who has paid, and what needs fixing, without a property management system built for hundreds of apartments.
Free plan available. Works on the web and on Android.
Small buildings do not need enterprise software
If you own a four-door apartment or a small building, most property management systems are more than you need and more than you want to pay for. They assume a leasing office, online listings, and dozens of staff.
What an independent landlord actually needs is simpler: a list of units with their rent, a record of who lives in each, a monthly bill, a ledger of what was paid, and a place to log repairs. That is the scope of RentaDiary.
Your building at a glance
The dashboard shows monthly collections compared with last month, the number of tenants, how many units are occupied, and how much is unpaid. From there, quick actions open tenants, billing, payments, and agreements.
Each unit stores its name, description, rent, electric and water meter numbers, tenant capacity, and up to three photos. That makes the unit list a reasonable record of what you own and what each place is rented for.
A typical month for a six-unit building
Read the meters
If each apartment has a sub-meter, note the current electricity and water readings. Plus and Pro owners can use the meter reading walk to record every unit in one pass, with photos.
Create each unit’s bill
RentaDiary combines the unit rent with the electricity and water charges calculated from the readings and your rates. Add extras such as garbage or parking if they apply.
Send statements
Download each billing statement and send it to the tenant, or let tenants view it in their portal.
Record payments
Log each payment when it arrives. A partial payment leaves an outstanding balance on the bill rather than disappearing into the notebook.
Review the month
Check collected versus unpaid on the dashboard. Plus owners can see monthly income and collection rates in reports, and Pro owners can see overdue balances grouped by age.
Tools that matter to apartment owners
Units with rent and photos
FreeA clear list of every unit you rent, with its rent and meter numbers.
Meter-based or fixed utilities
FreeBill electricity and water by reading, or charge a fixed monthly amount.
Rental agreements
FreeGenerate an agreement from the tenant record and have it signed in the Android app.
Maintenance requests and concerns
PlusTenants log a leaking tap or a broken lock with photos. You reply and mark it resolved.
Expense tracking
PlusRecord repairs and other costs with receipt photos so you can compare them with income.
Reports
PlusMonthly income, collection rates, and billing breakdown. Pro adds aging analysis.
Free supports up to 5 active tenants and 10 units. Plus supports 20 tenants and 50 units, and Pro supports 100 tenants and 150 units.
What it does not do
- No online listings, tenant applications, or lease renewals workflow.
- No built-in rent collection. Tenants pay you directly, and you record the payment.
- Not designed for portfolios of hundreds of units or for commercial leases with complex charges.
Frequently asked questions
Can I manage more than one apartment unit?
Yes. Create a unit for each apartment and assign tenants to them. The Free plan allows up to 10 units, Plus 50, and Pro 150.
Can tenants report repairs through the app?
Yes. Tenants can submit maintenance requests and concerns from the tenant portal. This is part of the Plus plan.
Can I bill water and electricity separately for each apartment?
Yes. Each tenant can be on a fixed monthly amount or meter-based billing for each utility. See electricity and water billing.
Does it work on both phone and computer?
Yes. There is an Android app and a web app that share the same account.
Run your building from your phone
Add your units and tenants on the Free plan and bill your first month.